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Electronic Filing Made Easy!

The YES program makes electronic filing easy, especially when filing 1099s. First, the program creates a file that includes all companies and all forms (1099MISC, 1099DIV, ect) combined into one file. Then you log onto the IRS web site and upload the file. That's it!. No Copy A ("red") forms to purchase and print. Just make one file and upload it.

Another advantage of electronic filing is the extended due date. For both W2's and 1099's you have until March 31st to complete your filing.

Year End Solutions® Software - Professional Version

Perfect for the CPA office or the small to medium sized business. Quick and easy data entry, laser forms, reports, importing, and electronic filing. All wrapped up into one easy to learn and use program and backed up by responsive, helpful technical support.



Features

Professional Enterprise
Easy to learn! Be up and running in minutes, not hours.
Easy to use. Menu system guides you quickly to all program features.
Free, Responsive, cheerful technical support. We respond very quickly and usually resolve issues on first contact. Available also on Saturdays during January.
Processes W2, W3, W2C, W3C, 1096 all 1098, 1099, and 5498 forms
Laser generated or preprinted forms. Program generates IRS approved W2 Copy A form.
Electronic filing
Multiple payers Up to 999.
Import from other programs and systems - almost any file in any format. YES has the most powerful import feature os any program of its type.
Export to CSV file
Complete user guide supplied with program
Helpful how-to videos demonstrate how to use many program features
Built in Backup and Restore
Automatic software updates from this web site
Prints mailing labels
Network ready - load program and/or data on server
Print forms to PDF
Supports many form styles (2 per page, 3 per page, 4 per page and more!)
Support for Pressure Seal forms
Prints reports - many selection, sorting, and grouping options
Immediate print of just one form for reprints
On screen IRS instructions
Batch controls for data entry
Electronic filing for states, cities, and school districts
Control totals during data entry and on all reports
Search by Nme, company, TIN or acct/control#.
Software Updates delivered and automatically installed via the Web.
Quick & Easy W2/1099 corrections.

Screenshots

Main Menu

  • The Main Menu serves as the home base for the program. All activities start here and end back her wehn complete. The sub-menus guide you quickly to the program feature that you need to use.
  • The Main Menu also displays useful information, such as the data folder location and the currently selected printer.
  • The BACKUP button makes a compact copy of all of your data. You can back up as often as you like - each backup creates a new file. Remember - back up early and back up often!
  • The WEB UPDATE button keeps your software up to date. When you click WEB UPDATE, the program will connect with the NewportWave web site and download any recent software updates.

W2 Data Entry

  • The W2 data entry screen looks just like the real form - you will be immediately familiar with it.
  • IRS instructions for the W2 are available at any time by clicking the IRS INSTRUCTIONS button at the bottom right.
  • You can print an individual form directly from this screen by clicking the PRINT button.
  • File totals are available at all times - just click the TOTALS button.
  • You can create a W2C form right from this screen. You enter only changed items or amounts - the program prints and saves the W2C.

1099MISC Data Entry

  • This is the 1099MISC data entry screen. Like the W2, it looks just like the real form.
  • IRS instructions and program help are available at any time
  • To make a corrected 1099 just click the CORRECT button then make any changes. The program does the rest automatically.

 

 


Interactive Error Checking

  • When you click the ERR CHECK button on a data entry screen, the program scans the entire database looking for errors and ommissions.
  • When one is found, this screen is displayed. You can then correct the problem immediately, ignore the error and proceed, or VOID the record.
  • The error checking ensures that you did not miss any important details during data entry.

Error Checking Complete

  • When the error checking is complete, this screen is displayed.
  • It tells you hao many records were checked, number of errors found, how many errors were corrected, and most importantly, how many records with errors remain on file.

 

 

 


Print Options

  • This screen displays all of the options available when printing forms.
  • You have complete control over what forms are selected for printing.
  • There are several options for sorting and grouping the forms.
  • You can also select PDF output on this screen.

 

 

 

 


Form Setup - Styles

  • The form setup feature gives you complete control over all aspects of forms printing.
  • On this screen you can dhoose the style of W2 that you want. Notice that many styles are available for laser generated, preprinted, and pressure seal formats.
  • You can select different styles for different companies. You don't always have to print the same style.
  • When choosing styles you can click the TEST PRINT butoon for a printed sample.

 


Form Setup - Content

  • You can also choose which copy of the form prints in each section of the printed page.
  • The default settings in the program are set for the most commonly chosen styles and contents. You only need to visit these screens if you wish to make changes.

 

 

 

 

 


Print Item Positioning

  • This the print item positioning screen. The program ships with default print positioning for standard forms. So regardless of which style you choose, the print will line up with the boxes on the form.
  • However, should you have a forms with special requirements, you can use this screen to reposition any print item on any form.
  • You only need to make this change one time. Once set, your position settings are used whenever printing a form in this style.

 

 

 


Report Options

  • This screen displays all of the options available when printing reports.
  • Notice that there are options for record selection, sorting, and grouping.
  • Reports can optionally be viewed on screen before printing.
  • Also notice that there are options to error check records before printing and for printing only those records with errors.

 

 

What platforms are supported?

The YES software runs under Windows XP, Vista, Win 7 (32 & 64 bit), and Windows Server.
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What forms does the YES software support?

The YES software processes forms W2, W2C, W3, W3C, 1096, all 1098, 1099, and 5498 forms.
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Does the program support networking?

YES software is network ready as shipped. The program can be to a Windows computer or a server. The database can be located on the desktop or on a server.
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What media is provided?

The software is supplied on CD. It can also be downloaded from our web site.
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Is technical support available?

Technical support is provided at no cost. You can reach us by phone during normal business hours. You can also send us email. Email is often a better option because we can respond to your questions with how-to screen pictures. A user guide in PDF format is provided with the program. In addition, this web site contains a number of how-to videos that demonstrate how to use program features. F1 help is availabgle throught the program, and IRS instructions are accessible directly from data entry screens.
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What is the maximum number of payers (companies) that the program can accommodate?

The program can accommodate up to 999 payers / companies.
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Is the data entry process efficient?

Yes. The data entry process has been designed to be as efficient as possible. Most data entry screens look just like the real form so that they are easy to navigate. Known fields are pre-filled. A ditto key is provided for duplicating common entries.
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Does the program check for data entry errors?

Yes. As you enter data on into a data entry screen it is checked for obvious errors or ommissions and you are notified if there is a problem. There is also an error checking feature that scans all of your forms for errors.
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What are batch numbers?

If you have a large volume of data entry, you can divide the information into batches for greater control. During data entry you can dispaly subtotals by batch.
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Does the program process 1099 corrections?

Yes. You can easily and quickly process 1099 corrections. Just make changes on the original forma and the program does the rest. Your corrections can be filed electronically.
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Am I able to import from other programs?

Yes. The software has a very flexible importing feature that supports CSV, flat, dbase, print image, and spreadsheet files.
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Is it possible to import from several systems?

Yes. You can import from any number of systems. For example, if you have multiple payment systems you can import from each of them. The program has a feature that will combine multiple payments for a vendor into one form.
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Can I test the import process?

Yes. You can rerun an import as many times as needed.
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Does the program import from QuickBooks?

The YES software is the only program of its type that will import QB W2 information directly. You can also import QB 1099 information by using the print image file type import.
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Are special forms needed?

No. The YES program wil generate all black & white copies of the forms on your laser printer starting with plain white paper. Only if you intend to file copy A forms (the 'red' forms) on paper will you need to purchase any forms. If you file electronically then you will not need to purchase any forms at all. The only supplies you may need to purchase are envelopes and perforated paper should you require them.
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Can I use preprinted forms if I wish?

Yes. You can use preprinted or laser generated forms, or a mixture of both.
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Are multiple form styles available?

Yes. For the W2, 1099MISC, and 1099R, the program supports a variety of form styles, including 2 per page, 3 per page, 4 per page formats. Many PressureSeal forms are also supported.
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How do I align the printed text with the form?

The program includes a print alignment feature the allows you to move the printed output in any direction on the page. You need to set the alignment only once. Once it is set, the program remembers the alignment settings for each form.
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Are special fonts needed?

No. Special fonts are not required. The program ships with all required fonts.
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Is it possible to print a form for just one recipient?

Yes. You can easily print one recipient form directly from the recipient data entry screen. The form can be printed to paper or to a PDF file and emailed.
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Are reports available?

Yes. A wide variety of reports is availble. The report generator has a varitey of selection, sorting, and grouping options. Reports can be viewed on the screen and optionally printed.
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Does the YES software support electronic filing?

Certainly. The program will create both W2 and 1099 files for electronic filing. The electronic files comply with all IRS/SSA specifications.
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Is registration required for electronic filing?

Yes. The SSA requires registration for filing 1099s electronicaly. The SSA requires registration also before filing W2s online. The registration process is documented in the YES user guide that ships with the program and also is available in the Downloads section of this web site.
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