How To Print B/W W-2 Copy A

jhines — Thu, 29 Dec 2011 16:59:28 +0000

The Social Security Administration accepts a laser generated format of the Copy A form of the W-2. It is not required to use the “red forms”. To print the B/W laser generated Copy A form in the YES program:

1. Go MAIN MENU -> SETUP -> FORM SETUP -> W2 -> SSA COPY.
2. On the next screen click the STYLE button.
3. From the drop-down list, select style 5 as shown here:

Style Select List

That’s it! When you print the W-2 Copy A forms they will print in the SSA approved format, ready to be filed.

Importing Last Year’s Recipients

jhines — Mon, 28 Nov 2011 19:15:27 +0000

One of the most common questions we are asked is how to import a recipient list from the previous year’s version of the YES software. Here’s how:

First, go MAIN MENU -> IMPORT / EXPORT, then select the first option in the drop-down box and click the CONTINUE button:

Point to the folder that contains your previous year YES installation. By default, this will be C:\YES10 for 2010, C:\YES09 for 2009, etc.

On the next screen, select the option to import the recipient names and addresses only (no amounts).

Then, select the payers and form types to be imported. That’s it! All your selected recipients will be imported, ready for use in the new year.

New Feature for 2011: Protected PDF

jhines — Wed, 02 Nov 2011 15:31:46 +0000

Situation: you want to prepare a 1099 then email it to a recipient or client, but you don’t want the PDF file visible to the world.

Solution: Created an encrypted PDF that is protected by a password.

Here’s how:

1. Go MAIN MENU -> RECIPIENTS, then bring the desired recipient to the screen
2. Click the PRINT button on the recipient screen
3. On the next screen, check the option for PDF output and enter your choice of password twice. Here is an image of what the screen looks like once filled in:

That’s it! After your PDF is created a standard email message screen will appear with your PDF already included as an attachment. When the PDF file is viewed, the reader will have to supply the same password that you assigned.

HINT: Don’t send the password in the same email as the PDF attachment. Send it in a separate email or otherwise inform the reader about the password.

Questions? Send us an email to support@newportwave.com

YES 2011 Now Available For Download

jhines — Mon, 17 Oct 2011 15:29:17 +0000

The YES software for 2011 is now available for download from this web site. The download is the Trial Version, which contains all of the features of the full version except that it will not print usable forms or create electronic files.

When purchasing on-line by credit card, your purchase is followed by a confirmation email. In this email will be a your organization’s registration key that will unlock the trial version.

Update letters and order forms were mailed the first week of October. Use this order form to order by check. Order on-line to order by credit card.

Software CD’s will be sent to ALL purchasers beginning Nov 15th.